Office Manager (f/m/d), full-time in Vienna

Permanent employee, Full-time · Vienna

About Speedinvest

Speedinvest is a leading early-stage venture capital firm with more than €1.2 billion AuM and 30+ investment managers based in Berlin, London, Munich, Paris, and Vienna. Our dedicated sector-focused teams are the first to fund Europe’s most innovative technology startups and our in-house operational experts are on hand to offer founders ongoing support with growth, HR, market expansion, and more. Bitpanda, GoStudent, Wayflyer, Moove, CoachHub, Schüttflix, TourRadar, Adverity, TWAICE and many others are among our portfolio of 300+ companies.

We are looking to expand our team and are hiring a full-time Office Manager for our new HQ in Vienna we only recently moved into.

About the Position

Our culture is a cornerstone of who we are and we’re looking for a new team member to translate that into a lived experience in our office.

If you enjoy creating a positive, welcoming work environment where everyone is motivated to come in the office—and you love keeping things running smoothly and efficiently—this could be your dream job.

In this role, you’ll have a wide range of responsibilities and the flexibility to constantly find ways to enhance our workspace. Your mission is to ensure everyone who enters our office has a great experience, from team members to visiting founders, investors, and suppliers.

Alongside office management, you’ll support our General Partners with high-level coordination—scheduling complex meetings and business travel, and project logistics. You’ll also assist the Events team in organizing both internal and external events.

Your Responsibilities

Office Management:

Responsible for the smooth running of the office - including managing all suppliers and services. In this role, you will be leading all office-related operations and relationships in Vienna
Act as the main point of contact for the landlord and building management, resolving any office and facility issues
Work closely with the team to gather feedback and constantly come up with new ways to ensure the office is a welcoming environment for everyone
Welcome our guests and ensuring they have a great experience from the first moment they set foot in our office
Collaborate with IT to ensure that all office tech and devices are fully operational, as well as employee on- and offboardings
Handle incoming mail, scheduling appointments, and preparing meeting rooms for the Management team
Keep our kitchen fully stocked with fresh and delicious supplies for the team
Organise monthly team lunches and occasional drinks or small social gatherings
Proactively optimise, automate, and document office management processes
Maintain and improve workplace safety in the office

Partner Assistance:

Coordinate complex business travel arrangements and scheduling for General Partners, liaising with internal and external stakeholders
Lead end-to-end coordination for key internal and external initiatives, including offsites, leadership meetings, hosted dinners, speaker registrations, while ensuring seamless alignment across all stakeholders

Event Support:

Internal Events: help organise and set up in-office events, including drinks/snacks, space preparation, and on-site support on the day
External Events: assist visiting Si team members with logistics like restaurant bookings and providing local tips
Event Team Support: work closely with the Events team to help plan and execute larger company events

Your Qualifications

You’re a people person who enjoys working with others, helping the team thrive, and naturally bringing positive energy to those around you.
At least two years of relevant work experience in Office Management and/or Hospitality
Fluency in both German and English, with strong communication skills is a must
Affinity to digital tools like Google Workspace, Notion, Slack, etc.
You’re flexible, hands-on, proactive and structured and are happy to jump in where needed and support different areas of the business
Excellent organisational skills and ability to identify tasks and work effectively without supervision
Certification as a fire marshal and/or first aider is a plus

What We Offer?

A key role in a leading and innovative European Venture Capital Fund
A collaborative and inclusive culture with flat hierarchies and lots of ownership from day one
The chance to be part of an international, driven, talented and result-oriented team
Competitive compensation and a wide range of benefits, including: an annual Learning & Development Budget, Home Office Budget, Mental Health & Well-being Days, and much more

According to Austrian law we are required to state a minimum salary for this position. The expected minimum annual gross salary for this role, on a full-time basis is EUR 40,000.00. The salary will be a competitive package based on previous work experience, hence overpayment is possible.

Speedinvest believes in equal opportunities for everyone and encourages diversity and inclusion. We want to encourage applicants with diverse backgrounds to apply to the Venture Capital world. We process all applications without regard to gender, nationality, race, color, religion, age, disability status, sexual orientation or marital status.

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We are looking forward to hearing from you!

Thank you for your interest in Speedinvest. Please fill out the following short form. Should you have difficulties with the upload of your data, please send an email to careers@speedinvest.com.