Office Manager & Partner Assistant (f/m/d/), full-time or part-time in London (Soho)

Permanent employee, Full-time · London

About Speedinvest
Speedinvest is a leading early-stage venture capital firm with more than €1 billion AuM and 30+ investment managers based in Berlin, London, Munich, Paris, and Vienna. Our dedicated sector-focused teams are the first to fund Europe's most innovative technology startups and our in-house operational experts are on hand to offer founders ongoing support with growth, HR, market expansion, and more. Bitpanda, GoStudent, Wayflyer, Open, CoachHub, Schüttflix, TourRadar, Adverity, and TWAICE are among our portfolio of 300+ companies.

We are looking to expand our team and are hiring an Office Manager & Partner Assistant for our office in London (Soho).
About the Position
At Speedinvest, our culture is a cornerstone of who we are. We are therefore looking for a new team member to translate the Speedinvest culture into a lived experience in our London office. If you enjoy creating a positive work environment where everyone is motivated to come into the office, while keeping things running and organized then this could be your dream job.

As the Office Manager, you can make a significant impact, with a wide range of responsibilities and a lot of flexibility to constantly find ways to enhance our workspace. Your mission is to ensure everyone who enters our office has a great experience, whether it’s our team members, visiting founders, investors, or suppliers.

In your role as the Partner Assistant, you'll be instrumental in supporting our London-based partners with business-related matters. This includes coordinating their travel arrangements, planning events, and ensuring seamless logistics for meetings. Your attention to detail and proactive approach will contribute to the smooth functioning of our Partners' schedules and activities.
Your Responsibilities
Office Manager
  • Responsible for the smooth running of the office - including managing all suppliers and services. In this role, you will be leading all office-related operations and relationships.
  • Working closely with the team to gather feedback and constantly come up with new ways to ensure the Speedinvest office is a welcoming, friendly and productive environment for the team and our customers
  • Welcoming our guests, customers and interviewees and ensuring they have a great experience from the first moment they enter our office
  • Liaising with the IT team to ensure that all devices/Wifi are running smoothly
  • Accepting post, booking appointments, organizing meetings, and preparing meeting rooms for our Partners or Managing Directors
  • Processing inquiries of and providing general support to the team on a daily basis
  • Keeping the kitchen fully stocked with fresh and delicious supplies for the team
  • Organizing monthly team lunches / drinks / dinners
  • Ensuring office is fully stocked with all supplies needed
  • Optimizing, automating and documenting office management processes
  • Using office resources wisely for work-related expenses, demonstrating a high level of financial responsibility and adherence to the company expense policy
Partner Assistant
  • Coordinating business travel arrangements for the London-based partners using Travelperk
  • Booking and organizing logistics for partner business-related events and dinners
  • Preparing meeting logistics including sending over agenda and materials
  • Supporting partners with internal processes, such as administrative tasks and initiating signature process
Your Qualifications
  • As someone who will need to be plugged into the needs of the team and be in constant contact with people, you should be a socially-minded individual who likes being around other people
  • At least two years of relevant work experience, ideally in office management and/or hospitality
  • Affinity to tech tools and very good MS Office knowledge, ideally also experience with G-Suite
  • Fluent in English, with excellent communication skills
  • You set yourself apart with a structured, hands-on, and proactive approach and are happy to support your colleagues
  • Excellent organizational skills and ability to identify tasks and work effectively without supervision
What We Offer?
  • A unique chance to step into the world of venture capital and startups
  • An innovative environment with a growth mindset
  • The chance to be part of an international, driven, talented and results oriented team
  • The opportunity to continuously learn and grow
  • An opportunity to leave your suits behind and wear sneakers to work
  • A cosy office in the heart of Soho
Speedinvest believes in equal opportunities for everyone and encourages diversity and inclusion. We want to encourage applicants with diverse backgrounds to apply for this role. We process all applications without regard to gender, nationality, race, colour, religion, age, disability status, sexual orientation or marital status.

We look forward to hearing from you!
We are looking forward to hearing from you!
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